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Guidance on how to complete the Russian visa application form

These guidance notes have been complied based on our and our customers’ experience when completing the Russian visa application forms. We are sorry if some guidance may seem obvious or strange but please do believe us we still receive many incorrectly filled in application forms and that is why we have explained every step in detail. Please follow these notes as this is only for your own benefit and to avoid any unnecessary delays with your visa processing.

STEP 1. PREPARE BASIC DOCUMENTS

1. Check your passport. All passports must have at least two blank pages for the Russian visa to be inserted and be valid for at least six months after the date of your return. If you do not already hold a passport or need to renew an existing one, you must allow at least six weeks to obtain one - at busy periods it can take longer than this, so please contact your local passport office for more information.
2. Collect information. The visa form and all the questions have been developed by the Russian authorities and Go Russia does not have any influence in this matter. Although we appreciate your comments and welcome feedback, we cannot change anything in the visa application process. The visa form asks various personal questions some of which relate to your past, please make sure you have these details:

   • two previous higher education establishments if applicable (institution name, dates, address and phone number). If you have never studied at a higher education establishment you need to provide a letter confirming that. Download template 
   • two previous employments if applicable (institution name, dates, address and phone number, position, supervisor’s name); If you did not have previous employment (not considering the current) you need to provide a letter confirming that. Download template
   • trips abroad (list countries you have visited in the last 10 years, please enter in the form at least those for which you have stamps in your passport).

STEP 2. START THE ONLINE VISA APPLICATION

1. Open the form. Please go to https://evisa.kdmid.ru/
2. Start your new application by clicking "REGISTRATION" on the top of the page, right-hand side. When you first complete the visa form please do not try to sign in, as first you will need to register on the Russian consulate website.

1. Enter your Surname, type the security code without spaces and then click “CREATE USER”.

1. Remember / print your login details. The system will automatically assign a user name and password for your Russian visa application form. PLEASE REMEMBER THESE DETAILS AS THESE CANNOT BE CHANGED OR RETRIEVED FROM THE SYSTEM. WE ADVISE TO MAKE A NOTE OF YOUR USER NAME AND PASSWORD OR PRINT THE WHOLE REGISTRATION PAGE. Tick “I remember my DeclarantID and Password” and click “Finish”. You now have been registered on the Russian consulate website.
   
   Once you have completed the form, please email us your Russian consulate registration details to check its contents.
   
   

   EMAIL US THESE DETAILS



2. Create your application. Click “CREATE NEW APPLICATION” on top of the page, tick "YES" to agree with terms and conditions and click "Next"

STEP 3. COMPLETE THE ONLINE VISA APPLICATION FORM

1. Answer all visa questions. Please provide full details as required by the form and complete the form with the utmost care. The questions detailed below must be answered exactly as stated in the guidance notes.

   QUESTION	ANSWER
   Your Visa Requirements
   Purpose section	TOURISM
   Purpose	TOURISM (DO NOT ENTER "TOURIST GROUP")
   Visa category	COMMON TOURIST
   Number of entries	SINGLE
   Date of entry	Enter the date of entry in Russia (your tour start date)
   Date of departure	Enter the date of departure from Russia
   About You
   Although we appreciate that some answers may sound very obvious to you, we still advise you check your passport and enter your details exactly as they appear in your document. For your convenience please see a sample below.
   Nationality	Choose your nationality from the drop down list
   Surname (as in passport)	Enter your surname EXACTLY as it appears in the passport
   First name, patronymic (as in passport)	Enter your first and middle names EXACTLY as it appears in the passport
   Have you ever been known by any other name (maiden, religious, pen-name, holy orders, etc.)?	If you had / have other names (maiden, religious, etc.), please tick "YES" and enter your details in the box provided
   Date of birth	Enter your date of birth EXACTLY as it appears in the passport
   Country of birth	Choose from the drop down list
   Place of birth	Enter your town of birth EXACTLY as it appears in the passport
   Passport Information
   Type of passport	Choose “TOURIST”  (diplomatic and official passports should be submitted in person at the Embassy)
   Passport issued by	Enter the authority which issued the passport (according to No 8 in your passport e.g. IPS, UKPA). Please do not guess and check your passport as this is the most common error in the form
   Route of Journey
   Directive number	Leave blank
   Name of the tourist company	OOO GOLDEN MARY, SERPUHOWSKIY VAL 19, MOSCOW
   Tourist company reference number	MBT002809
   Number of confirmation	000 (Do not leave blank, enter three zeros as specified)
   Route of journey (points of destination)
   - all Russian river cruises	Choose the cities below from the drop down list, the cities will be added to the list automatically: MOSKVA, UGLICH, YAROSLAVL, GORITSY, KIZHI, MANDROGI, SAINT-PETERSBURG
   - all other tours and tailor-made trips	Please choose the cities from the drop down list, include cities and towns en route within Russia where you will be staying
   Home and employer (school) addresses
   Name of employer (school)	This section relates to your current employer (school). If you are retired, please enter RETIRED
   Address of employer (school)	If you are retired, please enter NONE. If you are retired you will still need to enter all your previous work details in a separate section. Please see the guidance below.
   Phone	If you are retired, please enter NONE
   Fax	If you are retired, please enter NONE
   E-mail	If you are retired, please enter NONE
   Your Position	If you are retired, please enter RETIRED
   Medical insurance
   Do you have medical insurance policy valid in Russia	If you have a medical insurance policy valid in Russia, select „YES‟ and provide the name of document / insurer otherwise choose "NO"
   Who will pay for your trip to and stay in Russia?	Enter MYSELF or other relevant details
   Two previous places of work
   Have you worked in any other places other than your current place of work?	Please do enter all details of your previous work, even if you are currently retired. If you did not work at all, you will need to provide a separate letter confirming this. Download template.
   Address, phone number of your previous employment	Please note if your previous company has either ceased trading or is no longer trading from the same addresses you still need to put the address as it was at the time of your employment. Blank or “address unknown” entries will not be accepted by the embassy. . If you do not have telephone number for yor previous employment please enter “111”.
   Educational institutions
   Have you studied in an education institution, other then the indicated one?	Please do enter all details of your previous studies at a higher education institution. If you did not study at all, you will need to provide a separate letter confirming this. Download template.
   Where do you plan to stay (please fill-in depending on your tour type)
   - Russian River Cruises	Choose OTHER Name: Enter ship name Address: Enter NOT APPLICABLE Phone number: Enter 111
   - Russian City Breaks (Moscow, St. Petersburg)	Choose HOTEL Name: Enter hotel name Address: Enter hotel address Phone number: Enter hotel phone number 3* package Hotel Cosmos in Moscow Hotel Nevsky Grand in St. Petersburg 4* package Hotel Katerina City in Moscow Hotel Petro Palace in St. Petersburg
   - Trans-Siberian / Trans-Mongolian Tours	Choose HOTEL Name: Enter hotel name Address: Enter hotel address Phone number: Enter hotel phone number Hotel Nevsky Grand in St. Petersburg (applies to TS-15, TS-16) Hotel Cosmos in Moscow (applies to TS-01, TS-04, TS-10, TS-11, TS-12, TS-15, TS-16) Hotel Guru in Yekaterinburg (applies to TS-04, TS-10, TS-11, TS-12, TS-15, TS-16) Hotel Baikal Chalet in Listvyanka (applies to TS-01, TS-04, TS-10, TS-11, TS-12, TS-14, TS-15, TS-16) Hotel Azimut in Vladivostok (applies to TS-04, TS-16)
   - Other Tours	Choose HOTEL Name: Enter hotel name Address: Enter hotel address Phone number: Enter hotel phone number Please find hotel details by following the link http://www.justgorussia.co.uk/en/hotels.html
   Issuing office
   Appointment date	Please enter the date when your documents will be posted by you to Go Russia office
   Country	Choose “UNITED KINGDOM”
   Visa issuing office	Choose “VFS LONDON”
   Click “Add to distribution”  and then "Save and Send"

STEP 4. MAKING CHANGES

Once you have submitted the form you can still make necessary changes to your visa form if you feel some data requires amendment

1. Please go to https://evisa.kdmid.ru/
2. Enter your login details (Declarant) and password. Retrieve your application by clicking " Edit application"
3. Amend required fields

STEP 5. PREPARE ADDITIONAL DOCUMENTS

Additional documents for British citizens:

1. Unemployed, self-employed, in early retirement British citizens must provide copies of their bank statements for the last three months showing positive balance based on £100 per person per day of stay in Russia. Bank statements must be on a bank letter head and show your name and address. Print-outs from internet won’t be accepted. We appreciate you may have green account with paperless statements delivery, in this case please contact your bank and ask them to print your statements on their letter-head.
2. Travelling with children under 16 years. You must provide your child’s full birth certificate and if travelling with one parent only, a letter from the other parent giving consent for the child to travel to Russia

Additional requirements depending on nationality:

1. Non-British EU citizens must provide:
   • insurance policy (except for Polish citizens) valid in Russia for the duration of the journey
   and one of the following documents:
   
   • a letter from your current employer confirming employment start date (must be over 3 months), OR
   • utility bills covering the last three months and confirming your address in the UK, OR
   • bank statements for the last three months showing positive balance based on £100 per person per day of stay in Russia. Bank statements must be on a bank letter head and show your name and address. Print-outs from internet won’t be accepted.
2. French citizens must provide:
   • insurance policy valid in Russia for the duration of the journey AND
   • a letter from your current employer confirming employment start date (must be over 3 months) AND
   • a copy of your return tickets AND
   • bank statements for the last three months showing positive balance based on £100 per person per day of stay in Russia. Bank statements must be on a bank letter head and show your name and address. Print-outs from internet won’t be accepted.
3. Non-British citizens travelling with children under 16 years must provide
   • your child’s full birth certificate AND
   • if travelling with one parent only, a letter from the other parent giving consent for the child to travel to Russia.
4. USA citizens must have a valid residence permit in the UK to apply for the visa
5. Australia, Canada citizens cannot apply for the next day visa unless they have a residence permit or long term work or student visa in the UK. The visa processing time for these citizens will take 14 working days under normal circumstances
6. If your nationality is not listed above, regulations and fees may differ. Please contact us, and we will be pleased to offer you our advice upon your specified visa request

STEP 6 - ADVISE GO RUSSIA OF YOUR COMPLETED FORM AND EMAIL US YOUR REGISTRATION DETAILS

When you start your visa application you will be automatically assigned login details (declarant id and password, please refer to STEP 2, point 4 above). Once you have completed the form please email us your Russian consulate registration details.

IMPORTANT: If you fail to email us your registration details we will not be able to check your form and advise of any required amendments. Incorrect forms will be returned to applicants. 

STEP 7 - PRINT THE VISA APPLICATION FORM

Once our visa department has checked your Russian visa application form and emailed a correct PDF version to you, please print this document. Please make sure you print the form that HAS BEEN CHECKED AND APROVED by our visa department and that HAS BEEN EMAILED to you (not the form you have initially filled-in as there might be some errors).

Please use Adobe Reader 9 or higher to open the visa application form (download a free copy of Adobe Reader). When printing please choose the following configurations in a “Page Handling” window:

1. select “None” in “Page Scaling”;
2. “Auto-Rotate and Center” must not beselected;
3. “Choose Paper Source by PDF page size” must not be selected.

When printing please mind the following as otherwise the forms will be rejected by the Russian consulate and you will have to resubmit your applications:

1. print on clear white A4 paper only, please do not use any colour paper;
2. print only on one-side of the paper, double-sided printed application will not be accepted;
3. do not use crumpled paper;
4. make sure that all frames are clearly displayed on the printed form, check the bottom of the pages.

STEP 8. POST THE DOCUMENTS

Please do not post your application to us until you have received an email from us confirming your visa form has been correctly completed and can be processed. Please make all efforts to be sure your documents do not arrive crumbled to our office.

1. Please remove all passport covers as these will not be returned to you.
2. Please ensure that your passport / visa form is correctly signed before sending it to us. Incorrect or unsigned visa applications and unsigned passports will be returned and you will be liable for any consequential delay or costs involved.
3. Enclose your photo. Please attach your photo using a paper clip (do not use staple, glue, or sellotape). Photo requirements: colour photo of 1.38 by 1.77 inches (3.5 by 4.5 cm), taken against a light background (white or off - white). The photo needs to display a full frontal view of the face. The facial image must be sharp and clear. Sunglasses or tinted glasses are not permitted. Head coverings and hats are only acceptable due to religious beliefs, and in this case there shall be a similar photo with a head covering in the applicant's passport. Please note, your photo must be recent, not older than 6 months. Older photos and all home-made photos will be rejected by the embassy and your application will be delayed.
4. Enclose self-addressed Royal mail special delivery envelope with the pre-paid postage.
   
5. Please post all your documents by Royal Mail Special Delivery / courier to: Go Russia, Boundary House, Boston Road, London W7 2QE. Please do not post any documents to the Russian consulate or Russian visa application centre.

Application Documents Checklist:

1. Original passport, valid for at least 6 months;
2. Application form, printed and signed;
3. One passport-type photo (not older than 6 months, not home-made);
4. Additional supporting documents: bank statements, utility bills, birth certificate, insurance policy (if applicable);
5. A letter confirming you have never had previous employment and / or studied at a higher education establishment (if applicable);
6. Self-addressed Royal mail special delivery envelope with the pre-paid postage.

Disclaimer. The Embassy of the Russian Federation has outsourced the visa application process to M/S VF Services (UK) Ltd. GR Travel Group Ltd has not designed the visa form and is not responsible for its contents and requirements. To assist our customers we provide support guiding through the visa application procedure and by checking the form. By providing us your Russian consulate registration details you authorise GR Travel Group Ltd. to access your online Russian visa application form and check its contents. We cannot be held responsible for expense and/or delay arising from or in connection with (a) incomplete application forms or (b) incorrectly or falsely answered question or (c) inaccurate or incomplete supporting documentation or (d) rejected visa application form or (e) failure to complete the form for any reason whatsoever.

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